Signing a commercial lease in Ireland is a major milestone for any business. Whether you’re launching a startup, scaling a hybrid team, or securing a flexible hub for a remote-first company, the decisions you make now will shape your business environment for years to come.
But here’s the thing: commercial leases are full of legal terminology that can quickly become overwhelming and costly if misunderstood.
Before putting pen to paper, it’s crucial to understand what you’re agreeing to. This is where an office space calculator like the one available for free at FindQo.ie becomes more than a planning tool. It provides context and confidence as you review clauses, negotiate terms, and ensure the space truly meets your business needs.
Let’s break down the key legal clauses you need to know and how FindQo.ie’s AI-powered tool helps guide your decisions from both legal and operational standpoints.
The Role of the Office Space Calculator in Lease Planning
Before diving into the legal jargon, make sure you’ve done your space planning homework. The FindQo.ie Office Space Calculator is a free, no-sign-up tool designed specifically for businesses operating in Ireland. It combines list-based inputs, question-and-answer logic, and AI-driven insights to deliver tailored office planning recommendations.
It’s especially useful when reviewing lease clauses because it helps you:
- Justify your spatial needs during negotiation
- Identify lease terms that align with your real usage patterns
- Avoid being locked into unnecessary extras
Let’s explore how this tool supports lease interpretation and what clauses to watch out for.
Key Legal Clauses in Irish Office Leases
Commercial lease agreements can vary, but some clauses are nearly always present. Understanding these helps you evaluate risks and avoid hidden costs.
1. Term and Break Clauses
The lease term defines how long you’ll occupy the space. Typical commercial leases in Ireland last between 5–10 years.
But here’s the key: Look for a break clause, which gives you the option to exit the lease early under certain conditions. Without this flexibility, you might be stuck paying for a space that no longer suits your team.
Use your office space calculator results to forecast future headcount and spatial needs. If your business is likely to outgrow the space or downsize in the near term, negotiating a break clause is essential.
2. Rent Review Clauses
A rent review clause allows the landlord to adjust rent periodically, often every 3–5 years.
This might be upwards-only, meaning rent can increase but never decrease. Always clarify:
- How reviews are calculated (market rate, CPI, etc.)
- Whether there’s room for negotiation or independent arbitration
Knowing the true cost of a space starts with understanding how rent might change. The FindQo.ie calculator helps identify the value you’re actually getting per square metre so you’re not overpaying now or later.
3. Repair and Maintenance Responsibilities
This clause defines whether the tenant or landlord is responsible for repairs. Common types include:
- Full repairing and insuring (FRI): You handle all internal and external maintenance
- Internal repairing only: You’re only responsible for inside the property
Before agreeing, inspect the building condition thoroughly and compare it with your office space calculator layout plan. If your team won’t use large sections of the building (e.g. common corridors), be cautious about accepting full repair responsibility.
4. Service Charges
In multi-tenant buildings, service charges cover shared maintenance like cleaning, lifts, and security.
Key points to check:
- Is there a cap on annual increases?
- Are charges based on floor space, headcount, or another metric?
- Is the breakdown of services clear and itemised?
Knowing how your space will be used information you’ll get from the FindQo.ie Office Space Calculator allows you to estimate usage-based charges more accurately and avoid surprises.
5. Use Clause
The use clause limits how you can operate in the space. For instance, it might state the premises can only be used as an office and not for public-facing services or tech server rooms.
This can be restrictive, especially for startups or hybrid teams experimenting with flexible operations. By running scenarios through the calculator, you’ll know if you need collaboration zones, event spaces, or quiet pods and can negotiate broader usage terms to match.
6. Assignment and Subletting Rights
This clause explains whether you can transfer the lease (assignment) or rent it out to another tenant (sublet).
These rights matter if:
- You plan to grow quickly and may relocate
- You want the ability to share unused space
- You’re leasing more space than needed today, based on projected team sizes
The FindQo.ie Office Space Calculator supports strategic thinking here by helping businesses visualise space requirements in 6, 12, or 24 months.
Tailored Office Planning: How the Calculator Works
Let’s explore how different business types benefit from using the office space calculator before signing a lease.
Startups: Plan for Growth, Avoid Risk
Startups often need to strike a balance between lean budgets and flexible workspaces. The calculator:
- Projects office needs based on current and future team sizes
- Identifies essentials vs. nice-to-haves
- Highlights options for modular layouts and hot-desking
Armed with this insight, you can confidently negotiate shorter lease terms, break clauses, or shared access agreements.
Hybrid Teams: Match the Lease to Usage Patterns
Hybrid working means not everyone is in the office at once. The calculator supports:
- Occupancy planning based on actual in-office days
- Smart space allocation for meetings, collaboration, and focus time
- Identifying cost-saving opportunities in underused areas
This helps you push for lease terms based on real usage not legacy assumptions.
Remote-First Companies: Focused, Flexible Leases
Remote-first doesn’t mean office-free. You might still need:
- Monthly workshop spaces
- Quarterly all-hands venues
- HQ touchpoints for culture and collaboration
The calculator allows you to model these infrequent use cases and select spaces accordingly. This makes it easier to negotiate short-term lets, shared arrangements, or co-licensing agreements.
Practical Steps: Use the Calculator Before You Sign
Here’s a step-by-step on how to use the tool effectively:
- Go to https://findqo.ie/office-space-calculator
- Enter your team size, departments, and preferred work styles
- Answer AI-driven questions about working days, desk usage, meeting frequency, etc.
- Get instant insights into how much space you need and what type of layout works
- Use results to inform negotiations on lease length, service charges, and space clauses
No cost. No limits. No sign-up required.
Combine Legal Awareness with Smart Space Planning
Reviewing lease clauses can feel daunting, but knowledge is power. When you understand terms like break clauses, service charges, and repair responsibilities and combine that with clear space data you’re in a much stronger position.
The FindQo.ie Office Space Calculator brings clarity to that process. It translates your team’s needs into actionable insights, helping you secure a lease that fits now and flexes later.
